Service
New job comes in, system assigns it to the right crew based on location, skill, and availability. No phone tag. No whiteboard. No double-bookings.
Job gets confirmed, system assigns it to the right crew. It checks who is available, who is closest, who has the skills, and pushes the assignment to their phone. Your calendar updates, your crew knows where to go. No calls, no texts, no whiteboard shuffling.
$3,000 – $6,000 one-time build
Includes workflow audit, build, testing, and 30-day support.
Three jobs a day with one crew? The schedule fits in your head. Text thread, quick call, everyone knows where they are going. Fine.
Eight jobs a day with three crews? That falls apart fast. Who takes the emergency call? Who is closest to the next job? Can we squeeze in the callback before 4pm? What happens when the morning job runs an hour long? Your dispatcher is making dozens of these calls a day, and every one depends on information that is changing in real time.
Double-bookings, missed appointments, guys backtracking across the city because nobody checked the map. If you are running 8+ jobs per day and doing this by hand or whiteboard, you are probably dealing with a few scheduling screw-ups every week. Each one costs you time, money, or a pissed-off customer. Usually all three.
This does not replace your dispatcher. It handles the routine assignments so your dispatcher can focus on the stuff that actually needs a brain. Matching jobs to the closest available crew with the right skills, sequencing to minimize drive time, pushing the schedule to everyone's phone. That is the mechanical part. The system handles it.
Your dispatcher goes from making every single decision to handling exceptions. Complex multi-day projects, VIP customers, the weird edge cases. That is a completely different job. Less stressful, fewer mistakes, and they stop burning out by Thursday.
The expected impact: scheduling time drops significantly, on-time arrival rates go up, and the scheduling errors that were costing you rework and bad reviews become rare. For HVAC companies running peak-season volumes, the difference between manual and automated dispatch is the difference between barely surviving and actually scaling.
Week 1: We sit down and map your dispatch flow. How do jobs come in? Who assigns them? What are the unwritten rules in your dispatcher's head? Where does it break? This is a working session, not a form.
Week 2: We build the rules. Crew skills, service zones, availability, priority tiers. Connect to your calendar and CRM so everything syncs.
Week 3: Supervised launch. The system generates assignments, but your dispatcher reviews every one before it goes out. This is where we tune it. Adjust zone boundaries, tweak the priority logic, handle the edge cases specific to your operation.
Week 4: Running for real. Routine assignments flow automatically. Your dispatcher monitors and handles exceptions. After the tuning period, most operations are overriding less than 5 percent of what the system suggests. Plumbing companies and landscaping crews that go through this process are fully self-sufficient by day 30.
The system re-routes. When availability changes, affected jobs get flagged and reassigned based on your priority rules. You approve the change or let it auto-adjust.
Yes. We integrate with Google Calendar, Outlook, Jobber, ServiceTitan, or whatever your crews check. The assignment shows up where they already look.
Absolutely. The system handles the default routing, but dispatchers can drag-and-drop or reassign any job at any time. Automation handles the 80%. You handle the exceptions.
We use the crew's scheduled job locations, not GPS tracking. The system knows where each crew should be based on their calendar and routes accordingly.
30 minutes. No commitment. We map your first workflow live and recommend the automation with the clearest ROI.
